Description

As part of the National Science Foundation (NSF) Directorate for Computer and Information Science and Engineering’s (CISE) commitment to broaden participation in computing (BPC), several NSF CISE programs now require PIs to have a meaningful Broadening Participation in Computing (BPC) Plan at the time of the award. Computing departments are encouraged to develop Departmental BPC Plans that faculty can use in their proposals for those NSF programs.

To support academic institutions in developing a Departmental BPC Plan, the Computing Research Association (CRA) is hosting an NSF-funded in-person workshop on August 3-5, 2022 in Denver, CO. 

The workshop will present information on Departmental BPC Plans, hands-on activities and resources to develop Plans, and real-time feedback from BPC Plan consultants. Please check back later for details on how to sign up for these sessions. Participants are also encouraged to meet individually with BPC Consultants by making a free appointment on BPCnet.org.

 

Eligibility

This workshop is open to all computing department faculty and administrators developing Departmental BPC Plans. We recommend (but do not require) that each department participates in the workshop in teams of 2-3. For each department, we ask that at least one participant represent the leadership (e.g., department heads, deans, etc.) at the workshop. We also encourage non-academic staff, research institute personnel, Diversity, Equity, and Inclusion (DEI) professionals, and leaders from other broadening participation-related organizations to attend. Registrants do not need to have prior experience developing Departmental BPC Plans.

 

Application

While each department may send up to three representatives to attend the workshop, we only require one application. The person that completes the application on behalf of the department will be asked to provide information on the other representatives (e.g., name, email). The early deadline for application is Sunday, June 26th. BPCnet.org will continue to accept applications after Sunday, June 26th based on capacity.

 

BPCnet Steering Committee

  • Nancy Amato- University of Illinois at Urbana-Champaign, Computer Science
  • Dorian Arnold- Emory University, Math and Computer Science
  • Tracy Camp- Colorado School of Mines, Computer Science
  • Wendy DuBow- NCWIT
  • Mary Hall- University of Utah, Computer Science
  • Colleen Lewis- University of Illinois at Urbana-Champaign, Computer Science
  • Ron Metoyer- University of Notre Dame, Computer Science and Engineering
  • Manuel Pérez Quiñones- University of North Carolina at Charlotte, Software and Information Systems
  • Lucy Sanders- NCWIT
  • Burçin Tamer- CRA (ex officio)
  • Heather Wright- CRA (ex officio)

Participation

Up to three representatives from each department will be accepted to participate in the workshop. We ask department leadership to prioritize attending with a computing department faculty or administrator that will be developing the Departmental BPC Plan.

Funding

This workshop is funded by the NSF. Attendees will be reimbursed for their travel expenses in accordance with CRA’s travel policy.

General Logistics

The workshop will be held at the Hyatt Regency, Denver Tech Center.

Please indicate any requests for accessibility accommodations on your workshop application. Contact bpcinfo@cra.org with any questions.

 

CRA Code of Conduct

CRA is committed to uniting industry, academia, and government to advance computer science research to positively impact the world. Key to this commitment is increasing the success and participation of computing researchers. CRA recognizes the inherent worth and dignity of every individual and group to contribute to its mission. CRA embraces and encourages diversity and inclusion.

To achieve its mission, CRA provides a safe and welcoming environment, free from discrimination and harassment, for all participants in all CRA sponsored activities. Participants include, but are not limited to, attendees, sponsored attendees, guests, speakers, CRA staff, external vendors, sponsors, CRA board members, CRA committee members, CRA committee board members, faculty mentors, and student mentees. CRA sponsored activities include, but are not limited to, its workshops, conferences, Research Experiences for Undergraduates, board meetings, CRA’s work environment, all ancillary social gatherings, and on-line communications, including email and social media, and verbal communications to organize or otherwise contribute to these activities.

All CRA activity participants are required to treat each other with respect in all their behavior, e.g., speech, actions, and on-line communications.  CRA prohibits discrimination, harassment, or retaliation.

Unacceptable Behavior
Unacceptable behavior at CRA activities includes, but is not limited to

Discrimination  Any behavior that discriminates, abuses, offends, or denigrates other participants based on race, ethnicity, national origin, age, gender, gender identity, sexual orientation, marital status, parental status, disability, appearance, political affiliation, religion, veteran status,  or any other personal characteristic or identity.

Sexual and Physical Harassment  Any unwelcome verbal, physical, conduct of a sexual nature, or conduct of a perceived sexual nature. For example, propositions, comments on physical appearance, offensive sexual comments, promises of favors for sexual activity, physical threats, touching, sexual assault, physical assault, and displaying of sexual images.

Harassment  Any behavior directed at individuals that intimidates, abuses, offends, disrupts, denigrates, creates psychological, physical or physiological fear, bullies, stalks, records, or in any way interferes with these individuals’ participation or responsibilities at CRA activities.

Retaliation  Any harassment directed at individuals who report or bear witness to violations or investigations of potential violations of the CRA Code of Conduct, or falsely reporting violations of the CRA Code of Conduct.

Be thoughtful in all your communications.  “Having no intent to offend” and “joking” do not make unacceptable behavior acceptable.

Consequences of Unacceptable Behavior
Participation in CRA activities is considered a privilege, not a right. CRA reserves the right to:

  • remove individuals from any CRA activity without warning and without reimbursing or refunding meeting participation costs;
  • prohibit individuals from participating in future CRA activities;
  • remove individuals from CRA leadership positions; and
  • prevent individuals from deriving benefits from CRA activities.
In addition, if it comes to CRA’s attention that someone is under investigation or has been judged by their home institution or any legal body for actions and/or behavior outside of CRA sponsored activities that do not align with the intents and purposes of the CRA code of conduct, CRA may temporarily or permanently apply these consequences.
 

Reporting of and Responses to Unacceptable Behavior
Targets of unacceptable behavior should first take appropriate actions to ensure their immediate safety.

Targets of unacceptable behavior should contact CRA staff and designated participants in person at ongoing CRA activities or by phone or email. CRA will post the designated people and contact information for each CRA activity and additional details on reporting at this website.  These designated individuals may take immediate action on verbal reports of unacceptable behavior, such as removing an individual who may have violated the code of conduct from the CRA activity.

Targets and witnesses of unacceptable behavior are encouraged to file a formal complaint with CRA using the designated process.

CRA requests all participants to act if they notice a dangerous situation and to report violations of this code of conduct.

 

Please see below for the workshop agenda:

Wednesday, August 3, 2022

Time Description Location
2:00 PM Registration Pre-Function, 2nd Floor
6:00 PM Welcome Reception Centennial, 12th Floor

Thursday, August 4, 2022

Time Description Location
8:00 AM Breakfast Pre-Function, 2nd Floor
9:00 AM Welcome Grand Mesa Ballroom A, 2nd Floor
9:15 AM Introduction to Types of BPC Plans
Speaker: Tracy CampThis session will introduce the two types of BPC Plans: Departmental BPC Plans and Project BPC Plans.Followed by Q&A
Grand Mesa Ballroom A, 2nd Floor
9:30 AM

National Science Foundation’s (NSF) BPC Initiative
Speaker: Michelle Rogers

This session will provide an insight into the National Science Foundation (NSF) Directorate for Computer and Information Science and Engineering’s (CISE) initiative to contribute to scaling up the BPC efforts of the computing community. Specifically, the CISE Directorate requirement for Principal Investigators (PIs) to submit a BPC Plan in proposals submitted to a number of their programs and how these connect with Departmental BPC Plans.

Grand Mesa Ballroom A, 2nd Floor
9:50 AM Participant Introductions Grand Mesa Ballroom A, 2nd Floor
10:10 AM Break Pre-Function, 2nd Floor
10:30 AM

Overview of Departmental BPC Plans
Speakers: Colleen Lewis and Luther Tychonievich

This session will provide an overview of how departments can develop Departmental BPC Plans that map out their strategy for broadening participation in computing within their context, demonstrate their commitment to BPC, and help their faculty develop the BPC Plans required for the proposals submitted to the applicable CISE programs.

Followed by Q&A

Grand Mesa Ballroom A, 2nd Floor
11:15 AM

Working Session: Verified Example BPC Plans

During this session, participants will have examples of verified Departmental BPC Plans to review with guidance from the speakers on key aspects of the Plans to examine and questions to guide their review.

Grand Mesa Ballroom A, 2nd Floor
Noon Lunch Foyer, 2nd Floor
1:00 PM

Departmental BPC Plan Activities
Speakers: Luther Tychonievich

In this session, the speaker will provide an overview of the requirements and best practices for creating the “Activities” section of the Departmental BPC Plan, along with examples that departments can use to model their activities.

Followed by Q&A

Grand Mesa Ballroom D, 2nd Floor
1:20 PM

Writing Session: Drafting Your Departmental BPC Plan Activities

Departments will work in groups, and with the help of BPC Plan consultants, to create the “Activities” section of their Departmental BPC Plans.

Followed by Q&A

Grand Mesa Ballroom D, 2nd Floor
2:20 PM

Common Departmental BPC Plan Questions
Speaker:
Wendy DuBow

This session will reflect on common questions that BPCnet.org BPC Plan Consultants have received from faculty and departments working on BPC Plans and address these questions in conversation with the audience.

Followed by Q&A

Grand Mesa Ballroom A, 2nd Floor
2:45 PM

Departmental BPC Plan Goals and Context
Speaker: Dorian Arnold

In this session, the speaker will provide an overview of the requirements and best practices for creating the “Goals and Context” sections of the Departmental BPC Plan, along with resources.

Followed by Q&A

Grand Mesa Ballroom A, 2nd Floor
3:00 PM

Writing Session: Drafting Your Departmental BPC Plan Goals and Context

Departments will work in groups, and with the help of BPC Plan consultants, to draft the “Goals and Context” sections of their Departmental BPC Plans.

Followed by Q&A

Grand Mesa Ballroom D, 2nd Floor
3:45 PM Break Pre-Function, 2nd Floor
4:00 PM

How Can Evaluation Drive BPC Actions?
Speaker:
Tracy Camp

This session will discuss how CS@Mines has used data and evaluation to guide their BPC actions and reflect on best practices.

Followed by Q&A

Grand Mesa Ballroom A, 2nd Floor
4:25 PM Conversation with the National Science Foundation
Speaker:
Michelle Rogers

General Q&A session with Michelle Rogers of the National Science Foundation
Grand Mesa Ballroom A, 2nd Floor
4:45 PM Wrapping Up Day One
Speaker: Tracy Camp
Grand Mesa Ballroom A, 2nd Floor
4:50 PM

Writing Session

Dedicated time for departments to work on their Departmental BPC Plan drafts, with the support of BPC Plan consultants, in preparation for the next day’s peer discussions.

Grand Mesa Ballroom D, 2nd Floor
6:00 PM Dinner Foyer, 2nd Floor

Friday, August 5, 2022

Time Description Location
8:00 AM Breakfast Foyer, 2nd Floor
9:00 AM Welcome Grand Mesa Ballroom A, 2nd Floor
9:10 AM

Overcoming Institutional Barriers
Speaker: 
Dorian Arnold

This session will talk about commonly encountered barriers in developing and implementing a BPC Plan, how to best integrate a Departmental BPC Plan into the department/institution, how to get buy-in from faculty, and provide an opportunity for the audience to share their experiences and concerns to get feedback on how to move forward.

Followed by Q&A

Grand Mesa Ballroom A, 2nd Floor
9:40 AM

Peer Discussion

In this session, departments will work in pairs to discuss their Plans and receive feedback.

Followed by Q&A

Grand Mesa Ballroom D, 2nd Floor
11:00 AM Break Pre-Function, 2nd Floor
11:10 AM

Next Steps in Writing and Implementing Your Departmental BPC Plan
Speaker: Mary Hall

This session will discuss the next steps to take immediately following the workshop and over the short term in starting to put a Departmental BPC Plan in action.

Followed by Q&A

Grand Mesa Ballroom A, 2nd Floor
11:40 AM Final Remarks Grand Mesa Ballroom A, 2nd Floor
Noon Lunch (Boxed) Pre-Function, 2nd Floor

If you have any questions, please contact bpcinfo@cra.org for more information.